The Calendar serves as your central hub for managing all activities and bookings on the Buddy Booking Platform. Whether you prefer a daily, weekly, or monthly view, the calendar provides powerful tools to organize and track your business operations effectively.
Understanding Calendar Views
The calendar interface offers four flexible viewing options to match your management style and needs:
Day
Week
Month
Schedule (List)
Day View
Perfect for detailed daily planning:
See all activities scheduled for a specific date
Track hourly schedules and time slots
Manage same-day bookings efficiently
Monitor staff assignments
Handle last-minute changes
Week View
Ideal for short-term planning and coordination:
Overview of the entire week's schedule
Track multiple days simultaneously
Identify busy periods and gaps
Plan resource allocation
Balance activity distribution
Month View
Best for long-term planning and pattern analysis:
Comprehensive monthly overview
Spot scheduling patterns
Plan seasonal activities
Track booking trends
Manage recurring events
Schedule View
Switch to Schedule View for a different perspective:
Chronological activity organization
Compact information display
Quick scanning and sorting
Detailed data columns
Enhanced filtering options
Navigating the Calendar
The calendar offers intuitive navigation tools to help you find and manage activities efficiently:
Basic Navigation
Use the Today button to instantly return to current date
Click left/right arrows to move between time periods
Select specific dates from the date picker
Switch between Schedule/Day/Week/Month views as needed
Use the Month dropdown for quick navigation
View Customization
Tailor your calendar view for optimal workflow:
Set your preferred default view
Adjust time slot display
Configure week start day
Customize color coding
Save view preferences
Activity Filtering
Powerful filtering options help you focus on specific aspects of your operations:
Booking Status Filters
Filter activities based on their booking state:
No Bookings: Activities with zero bookings
Partially Booked: Some slots still available
Fully Booked: All slots reserved
Overbooked: Exceeding standard capacity
Cancelled: Activities no longer available
Activity Type Filters
Organize by activity categories:
Tours: Short-duration experiences
Courses: Training programs
Trips: Multi-day adventures
Custom filters based on your offerings
Additional Filters
Refine your view further with:
Activity name search
Team member assignments
Location-based filtering
Publishing status options
Multiple filter combinations
Understanding Activity Cards
Each activity appears as an interactive card providing essential information at a glance:
Visual Indicators
Activity with various states have distinguishable characteristics such as different shades of the activity card indicate whether the activity availability is partially or fully booked, diagonal stripes indicate cancelled activity. Color coding and visual cues show:
Activity Types
Booking status
Availability level
Special conditions
Past/future activities
More information about the visual indicators are available here.
Card Information
Quick-view details include:
Activity name
Time and duration
Available/booked slots
Location details
Team assignments
Booking status
Card Actions
Access key functions directly:
View activity details
Manage bookings
Access manifest
Update settings
Send messages
Frequently Asked Questions
Frequently Asked Questions
Calendar Navigation
Q: How do I quickly find a specific date?
A: Use the date picker by:
Clicking the current date display
Selecting month and year
Choosing the specific date
Using arrow keys for navigation
Clicking Today to return to current date
Q: Can I customize my default calendar view?
A: Yes, you can:
Set preferred view (Day/Week/Month)
Adjust week start day
Apply desired filters
Activity Management
Q: How do I identify different activity states?
A: Activities use visual indicators:
Color coding for activity types
Shading for booking status
Icons for special conditions
Diagonal stripes for cancelled activities
Faded appearance for past activities
Q: What actions can I take directly from the calendar?
A: Quick actions include:
Viewing activity details
Adding new bookings
Accessing manifests
Managing settings
Sending messages
Updating availability
Filtering and Organization
Q: How can I find specific activities quickly?
A: Use multiple filtering options:
Search by activity name
Filter by activity type
Sort by booking status
Filter by team member
Combine multiple filters
Use the list view for scanning
Q: Can I save my filter preferences?
A: Currently you need to:
Set filters each session
Use most relevant filters first
Clear all filters with reset
Switch between views as needed
Troubleshooting
Q: Why can't I see some activities?
A: Check these common issues:
Active filters limiting view
Incorrect date range selected
Publishing status filters
View mode restrictions
Past activity settings
Q: What if an activity appears in the wrong time slot?
A: Verify the following:
Activity time settings
Time zone configuration
Calendar view settings
Activity duration setup
Schedule configuration
Best Practices
Q: How should I organize my calendar effectively?
A: Follow these tips:
Use consistent color coding
Apply relevant filters
Regular view updates
Monitor booking status
Track team assignments
Maintain accurate schedules
Q: What's the best way to monitor booking status?
A: Implement these strategies:
Regular calendar checks
Use status filters
Monitor capacity alerts
Track booking patterns
Review daily summaries
Set up notifications