Once you've created activities on the Buddy Booking Platform, the activity management interface helps you keep track of all your offerings, monitor bookings, and make necessary updates. Understanding these tools is essential for maintaining your business operations efficiently.
Activity Organization
The platform organizes your activities into a clear, manageable structure designed for easy access and efficient management.
Activity List View
The activity list view can be accessed by navigating to Settings > Activity Management > Activities.
Your activities appear in three distinct tabs based on type:
Tours: Short-duration diving experiences
Courses: Training and certification programs
Trips: Multi-day diving adventures
Each activity entry displays key information:
Header image for quick visual reference
Activity title and basic details
Current price
Available booking capacity
Publishing status (Draft/Published)
Quick action buttons for common tasks
Search and Navigation
The activity list includes powerful tools to help you find specific activities:
Search Options
Use the search bar to quickly locate activities by title. The search works across all your activities, regardless of which page you're viewing.
Sorting Capabilities
Organize your activity list in ways that make sense for your workflow:
Creation date (newest first by default)
Alphabetical by title
Activity type
Publishing status
Activity Details
When you select an activity from the list, you'll see a comprehensive view of its configuration and current state.
Overview Panel
The details panel provides:
Complete activity configuration
Current booking status
Pricing information
Schedule details
Location information
Team assignments
Available Actions
From the details view, you can:
Edit activity settings
Update availability
Update publishing status
Managing Published Activities
Understanding how to handle published activities is crucial for maintaining smooth operations.
Activity States
Your activities can exist in three states, each with specific implications:
Draft
Complete flexibility for editing
Not visible to customers
No booking restrictions
Perfect for initial setup
Published
Visible to customers
Available for booking
Some editing restrictions
Requires careful management
Unpublished
Hidden from new bookings
Maintains existing bookings
Useful for temporary pauses
Can be republished later
Making Changes
The ability to modify activities depends on their current state and booking status:
Without Bookings
Full editing capability
Can modify all settings
Price adjustments allowed
Schedule changes possible
With Active Bookings
Limited editing options
Customer notifications required
Booking protection measures
Special handling needed
Frequently Asked Questions
Frequently Asked Questions
List Management
Q: How do I quickly find a specific activity?
A: Use the search bar to find activities by title, or use filters to narrow down by type, status, or date. The search works across all pages of your activity list.
Q: Can I organize activities by season or location?
A: While there's no direct seasonal categorization, you can:
Use clear naming conventions
Utilize the search function
Filter by date ranges
Sort alphabetically for grouped viewing
Q: How many activities appear per page?
A: The list shows 20 activities per page by default. You can adjust this to show 50 or 100 entries per page for easier management.
Activity Status
Q: What's the difference between unpublishing and deleting?
A: Unpublishing temporarily hides an activity while maintaining its history and existing bookings. Deleting permanently removes it from new bookings.
Q: Can I restore a deleted activity?
A: No, deleted activities cannot be restored. Instead of deleting, consider unpublishing activities you might want to use again later.
Q: When should I unpublish versus delete an activity?
A: Unpublish when:
Temporarily stopping offerings
Seasonal activities
Reviewing pricing
Delete when:
Permanently discontinuing
Replacing with new version
Cleaning up old listings
Editing and Updates
Q: What changes can I make to activities with bookings?
A: With active bookings, you can:
Update descriptions
Modify future availability
Q: How do I handle price changes for published activities?
A: For activities with bookings:
Create a new activity with updated pricing
Unpublish the old version
Maintain existing bookings at original price
Direct new bookings to new listing
Troubleshooting
Q: Why can't I edit certain fields of my activity?
A: Editing restrictions apply to:
Activities with active bookings
Core details of published activities
Price changes affecting existing bookings
Create a new activity if you need to make restricted changes.
Q: What should I do if I notice an error in a published activity?
A: The solution depends on the error type:
Minor text errors: Edit directly
Pricing errors: Create new activity
Booking issues: Review booking management tools
Contact support if you need further assistance.
Q: How do I handle overbookings?
A: To manage overbookings:
Check current capacity settings
Review booking notifications
Contact affected customers
Consider booking redistribution
Update availability settings
Monitoring and Management
Q: How can I track changes to my activities?
A: The platform maintains an activity log showing:
All modifications
User actions
Status changes
Booking updates
Q: What notifications do I receive about my activities?
A: You'll be notified about:
New bookings
Capacity alerts
Schedule conflicts
Customer messages
Payment updates