Trips represent your multi-day diving experiences, combining various activities with accommodation arrangements to create complete packages for your customers. Whether you're organizing weekend getaways or extended diving expeditions, proper trip configuration ensures smooth operations and clear communication with your customers.

You can create a course by navigating to Settings > Activity Management > Activities > New Activity > Trip.

Understanding Trip Structure

Unlike single-day tours or courses, trips require careful coordination of multiple elements to create a cohesive experience. Each trip combines accommodations, activities, and logistics into a comprehensive package that meets your customers' expectations while maintaining operational efficiency.

Trip Components

A well-structured trip includes several key elements working together:

Multiple diving activities spread across days
Accommodation arrangements for participants
Coordinated scheduling and logistics
Clear communication of requirements
Comprehensive pricing structure

Basic Trip Setup

Creating a successful trip starts with providing clear, detailed information that helps customers understand the experience you're offering.

Essential Information

Trip Title and Description

Your trip listing needs to capture attention while providing crucial information:

Create an engaging title (maximum 50 characters) that highlights the unique aspects of your trip. For example, "Wreck Week: 5 Days of Adventure" or "Weekend Reef Discovery Package."
Use the subtitle (maximum 100 characters) to provide immediate context about key features like "3 days, 6 dives, beachfront accommodation" or "All-inclusive liveaboard experience."
Write a comprehensive description (maximum 2000 characters) that covers:
- Daily activity breakdowns
- Accommodation details
- Skill level requirements
- What's included and excluded
- Special features or highlights
- Equipment requirements
- Travel arrangements

Accommodation Management

Proper accommodation configuration is crucial for trip success. The platform helps you manage lodging options effectively while maintaining clear communication with customers.

Accommodation Setup

Selection and Configuration

Choose from your predefined accommodation options:

Select appropriate room types
Set availability limits
Define booking restrictions
Configure pricing tiers

Room Management

For each accommodation option:

Set maximum room availability
Define occupancy limits
Configure special requirements
Manage booking windows

Remember that actual room bookings should be handled by you outside the Buddy platform. The platform helps you manage availability and communicate options to customers however, does not integrate directly with the hotel room booking platforms.

Trip Pricing Structure

Trips often involve more complex pricing than single activities. The platform provides tools to manage various pricing components effectively.

Base Pricing

Set comprehensive pricing that accounts for:

Accommodation costs
Included activities
Equipment usage
Basic services
Operating expenses

Additional Services

Configure optional add-ons to enhance the experience:

Equipment packages
Special activities
Premium services
Extra nights
Upgrade options

Schedule Management

Effective trip scheduling requires careful coordination of multiple elements across several days.

Duration Setup

Configure your trip timeline:

Set overall trip duration
Define daily schedules
Plan activity sequences
Include free time
Account for travel

Booking Windows

Establish appropriate booking deadlines:

48-hour minimum window
Extended booking periods
Season-specific deadlines
Group booking requirements

Schedule Patterns

Configure trip frequency based on your operations:

Regular weekly departures
Biweekly schedules
Custom date patterns
Seasonal variations

Use the options available in the Duration section to create availabilities with different durations.

Select day range and enter the number of days for the trip
Create a full day or time based activity for the trip

Use the options available in the Dates section to create recurring availabilities.

Create a one time activity or recurring every week or biweekly

More details about the scheduling can be found here.

Location and Meeting Details

Clear location information and detailed instructions are especially important for multi-day trips.

Primary Location

Configure your main meeting point:

Select from saved locations
Provide clear directions
Include landmark references
Add parking information

Help customers prepare with comprehensive guidance:

Arrival procedures
Check-in processes
Transportation details
Emergency contacts
Local information

Visual Presentation

Strong visual content helps sell your trips effectively while setting appropriate expectations.

Image Selection

Upload high-quality images showcasing:

Accommodation facilities
Diving locations
Equipment and boats
Common areas
Activity highlights

Image Guidelines

Maintain professional standards:

Maximum 10 images
Supported formats: JPG, JPEG, PNG, WEBP
Current, accurate representations
Professional quality
Clear, well-lit shots

What's Included

Clearly communicate trip inclusions and exclusions to prevent misunderstandings and ensure customer satisfaction.

Standard Inclusions

Detail all included elements:

Accommodation details
Scheduled dives
Equipment provisions
Meals and beverages
Transportation services
Support services

Optional Add-ons

Highlight available enhancements:

Special equipment
Additional activities
Premium services
Extended stays
Upgrade options

Frequently Asked Questions

Trip Planning and Setup

Q: How do I structure a multi-day trip effectively?

A: Create a well-organized trip by:

Planning logical activity sequences
Balancing diving and rest periods
Including appropriate free time
Coordinating accommodations
Managing transportation logistics
Building in schedule flexibility Consider both customer experience and operational efficiency in your planning.

Q: How detailed should daily schedules be?

A: Provide sufficient detail without over-committing:

Include key activity times
Specify meeting points
List meal arrangements
Note free periods
Indicate flexibility points Remember to allow for weather and conditions changes.