Streamline your activity operations by accessing comprehensive customer, team, and equipment information in one centralized manifest system.
Activity manifests serve as your command center for managing diving activities efficiently. They bring together all essential information about participants, staff assignments, equipment requirements, and operational details in one organized view. Whether you're running a single dive tour or managing multiple sessions, manifests help ensure smooth operations and excellent customer service.
From tracking certification levels to managing equipment assignments, manifests provide the real-time information you need to run successful diving activities. This guide will help you understand and effectively use manifests in your daily operations.
Understanding Activity Manifests
The manifest system provides a centralized view of all essential information for each activity session. Whether you're managing a diving tour, course, or multi-day trip, manifests help you track participants, team assignments, equipment needs, and more.
Key Components
Your activity manifest includes:
Essential activity details and schedule
Team assignments and roles
Customer information and requirements
Equipment and gear tracking
Check-in and waiver status
Payment information
Accessing Manifests
Access activity manifests through multiple paths:
From the activity calendar view
Through the activity details page
Via the bookings management interface
Using the manifest icon in activity listings
Working with Manifests
Viewing Manifests
Each manifest displays information in organized sections:
Activity Overview
Activity name and type
Meeting location details
Scheduled date and time
Total capacity and current bookings
Available spots remaining
Team Section
Track your assigned staff:
View all scheduled team members
See department assignments
Monitor role distributions
Update team composition as needed
Customer Information
Access comprehensive customer details:
Names and booking groups
Certification levels and numbers
Equipment requirements
Body measurements
Add-on selections
Emergency contacts
Payment status
Managing Information
Customer Details
Keep track of essential customer information:
Certification verification
Equipment assignments
Body measurements
Special requirements
Check-in status
Waiver completion
Equipment Tracking
Monitor gear requirements:
Track rental equipment needs
Assign specific gear items
Update sizes and requirements
Note special equipment requests
Document Management
Share and distribute manifests easily:
Print physical copies
Download PDF versions
Save for record keeping
Share with team members
Best Practices
Preparation
Before activity day:
Review all customer details
Verify certification information
Check equipment requirements
Confirm team assignments
Note special requirements
During Activities
Use manifests to:
Track check-ins
Verify waivers
Monitor equipment distribution
Coordinate team assignments
Handle last-minute changes
Record Keeping
Maintain accurate records:
Update information promptly
Log any changes
Document special circumstances
Keep manifests for reference
Frequently Asked Questions
Frequently Asked Questions
Basic Concepts
Q: What's the difference between a manifest and regular activity details?
A: A manifest is a comprehensive operational document that includes all information needed to run the activity, while activity details focus on basic scheduling and booking information.
Q: Can I edit information directly in the manifest?
A: Yes, you can update many fields directly in the manifest, including:
Customer details
Equipment assignments
Team assignments
Check-in status
Notes and special requirements
Team Management
Q: How do I assign team members to specific customers?
A: Use the team assignment dropdown in the customer section to:
Select from scheduled team members
Match appropriate skill levels
Balance workload
Track assignments
Q: Can I update team assignments during the activity?
A: Yes, team assignments can be modified at any time to:
Handle staff changes
Respond to customer needs
Balance group sizes
Optimize experience
Equipment and Gear
Q: How do I track rental equipment in the manifest?
A: The manifest includes dedicated sections for:
Marking rental requirements
Specifying gear types
Recording sizes
Noting special requests
Tracking distribution
Q: What if customer gear requirements change?
A: You can easily update gear requirements by:
Editing the gear rental section
Adding new equipment needs
Removing unnecessary items
Adding notes for special cases
Document Handling
Q: Can I save manifests for future reference?
A: Yes, manifests can be:
Downloaded as PDFs
Printed for physical records
Saved in your system
Referenced for future planning
Q: How do I share manifests with my team?
A: Share manifests through several methods:
Print physical copies
Download and distribute PDFs
Access through the platform
Update in real-time
Troubleshooting
Q: What if customer information is missing?
A: You can:
Add information directly in the manifest
Contact customers for details
Use placeholder notes
Update as information becomes available
Q: How do I handle last-minute changes?
A: The manifest system allows for:
Real-time updates
Quick team reassignments
Equipment modifications
Note additions
Change tracking