Keep your activity manifests current and accurate with powerful tools for updating customer details, tracking changes, and maintaining comprehensive records.
Managing activity manifests effectively is crucial for running successful diving operations. As conditions change and new information becomes available, you need to keep your manifests up to date while maintaining accurate records of all modifications. This guide shows you how to handle updates, track changes, and maintain manifest information effectively throughout your activities' lifecycle.
From last-minute equipment changes to team reassignments, learn how to manage your manifests efficiently while keeping all team members informed and coordinated.
Watch our quick tutorial to learn how to manage activity manifests 👇🏻
[Demo video link]
Working with Manifest Information
Updating Customer Details
Keep customer information current and accurate throughout the activity lifecycle.
Basic Information
Manage essential customer data:
Full names and contact details
Certification levels and numbers
Emergency contact information
Special requirements or notes
Payment status and history
Equipment Requirements
Track and update gear needs:
Record rental requests
Update size information
Specify equipment types
Note special requirements
Track distribution status
Check-in Management
Monitor activity participation:
Mark customer arrivals
Track waiver completion
Note special circumstances
Record time of check-in
Document any issues
Team Assignment Management
Viewing Team Details
Access comprehensive team information:
See all assigned staff members
View department assignments
Check role distribution
Monitor workload balance
Track special skills
Making Updates
Modify team assignments as needed:
Add new team members
Update role assignments
Reassign customers
Balance group sizes
Note schedule changes
Tracking Changes
Activity Log Integration
All manifest changes are automatically recorded:
User making the change
Timestamp of modification
Type of update made
Previous information
New information
Change Categories
Track different types of updates:
Customer Updates
Personal information changes
Equipment modifications
Certification updates
Check-in status
Special requests
Team Changes
New assignments
Role modifications
Schedule adjustments
Department changes
Responsibility updates
Equipment Updates
Rental status changes
Size adjustments
Equipment assignments
Special requirements
Distribution tracking
Document Management
Generating Manifests
Create different versions for various needs:
Print Version
Formatted for paper use
Includes all essential details
Easy to read layout
Space for manual notes
Check-off boxes included
Digital Version
PDF format for sharing
Interactive elements maintained
Search-friendly layout
Easy to archive
Update tracking enabled
Distribution Options
Share manifests effectively:
Print physical copies
Download digital versions
Share with team members
Archive for records
Track distribution
Frequently Asked Questions
Frequently Asked Questions
Updating Information
Q: How often should I update manifest information?
A: Update manifests:
As soon as new information arrives
When customer details change
During equipment assignments
At check-in time
When team changes occur
Q: Can multiple team members update the manifest simultaneously?
A: Yes, the system supports:
Multiple user access
Real-time updates
Change tracking
Conflict prevention
Activity logging
Team Management
Q: How do I handle emergency team changes?
A: Manage unexpected changes by:
Accessing the team section
Making immediate updates
Reassigning responsibilities
Notifying affected staff
Documenting changes
Q: What's the best way to balance team workload?
A: Optimize team assignments by:
Reviewing current distribution
Checking certification levels
Considering experience
Monitoring group sizes
Tracking special needs
Equipment Tracking
Q: How detailed should equipment notes be?
A: Include relevant details such as:
Specific size requirements
Special fitting needs
Condition preferences
Usage restrictions
Safety considerations
Q: What if equipment availability changes?
A: Handle equipment changes by:
Updating rental status
Noting alternatives
Communicating with customers
Adjusting assignments
Recording changes
Document Handling
Q: How long should I keep manifest records?
A: Maintain records based on:
Legal requirements
Business policies
Insurance needs
Customer history
Operational patterns
Q: What's the best format for sharing manifests with the team?
A: Choose format based on:
Team preferences
Access needs
Update requirements
Device availability
Internet connectivity
Troubleshooting
Q: What if the manifest won't update?
A: Try these solutions:
Refresh the page
Clear browser cache
Check internet connection
Verify permissions
Contact support if needed
Q: How do I recover previous manifest versions?
A: Access historical information through:
Activity logs
Change history
Saved versions
System backups
Support assistance